Invoicing

Invoice the world, get paid sooner.

Create an invoice in minutes and let Waffo run the rest of accounts receivable — a hosted payment page, reminders that go out on schedule, tax handled as Merchant of Record on eligible sales, and payments matched back to the invoice as they arrive.

Get startedContact sales
Northwind LabsOrder #7580500917 Oct 2025

Receipt

Invoice / receipt no.
INV-2041
Payment time
17-10-2025 20:12:45
Payment method
Visa ····4589
Currency
EUR
Customer ID
20250114
Email
ap@kestrel.de
Receipt toKestrel GmbH

Torstraße 140, 10119 Berlin, Germany

Receipt fromWaffo.com Limited

Room 1903, 19/F, Lee Garden One, 33 Hysan Avenue, Causeway Bay, Hong Kong

ItemBilling periodQuantityPrice
Platform subscription — annual01/05/2025 ~ 30/04/20261€3,600.00
Additional seats01/05/2025 ~ 30/04/202612€720.00
Subtotal€4,320.00
VAT · Germany 19%€820.80
Total due€5,140.80

This payment appears on your bank or card statement as WAFFO.NET* NORTHWIND. If there's a problem with your order — you don't recognise the charge, or suspect a fraudulent transaction — visit waffo.net.

Billing operations, minus the operations.

One platform for issuing the invoice, collecting the money and closing the books — in every market you sell into.

Tax handled for you

On eligible digital sales Waffo is Merchant of Record: sales tax, VAT and GST are calculated on the invoice, then filed and remitted. Entering a new market does not mean opening a new registration.

Built for B2B amounts

Large invoices get paid the way finance teams pay them — local bank transfer, ACH and SEPA — alongside the global cards and wallets you already accept.

Reconciliation without spreadsheets

Incoming payments are matched to the invoice that issued them as they arrive, so the receivables you are looking at are the receivables you actually have.

01

An invoice built in minutes, not spreadsheets

Draft it in the dashboard or issue it from the API. It opens looking like it came from you.

  • Line items, discounts and tax each get a row. Totals recalculate as you edit.
  • Your logo, number series and payment terms carry onto every PDF.
  • One-off and subscription invoices share one list and one set of statuses.
InvoiceINV-2041
DescriptionQtyAmount
Platform subscription — annual1€3,600.00
Additional seats12€720.00
Subtotal€4,320.00
Total due€4,320.00

Net 30 · Payable by SEPA transfer, card or wallet

INV-2041.pdf
02

Every invoice comes with a hosted payment page. Customers pay from it without an account.

  • Send it from Waffo, or drop the link into the thread you are already in.
  • The page carries the amount due, the line items and the PDF.
  • Card, wallet or bank transfer — the invoice flips to paid when it settles.
From
Northwind Labs · billing
Subject
Invoice INV-2041 — €4,626.72 due 30 Nov

Your invoice is ready. You can pay it from the link below — no account needed.

View and pay invoice
Illustrative
03

Chase invoices without chasing anyone

Reminders before and after the due date, plus automatic retries, on the schedule you set.

  • Schedule reminders relative to the due date — before it and after.
  • A failed card payment is retried on its own, not left to age.
  • Every reminder, page open and attempt lands on the invoice timeline.
Invoice statusOpenIllustrative
  1. Day 0Invoice issuedEmail and hosted payment page sent to the billing contact.
  2. Day 27Reminder before dueAutomatic nudge three days out, with the same payment link.
  3. Day 30Due date passesNothing paid yet, so the invoice moves to overdue.
  4. Day 31Card payment failsInsufficient funds. Waffo schedules a retry instead of writing it off.
  5. Day 33Retry succeedsThe retried charge goes through and the invoice is marked paid.

Reminder timing and retry schedule are yours to set — this is one policy, not a fixed one.

04

Bill globally, collect locally

Invoice in 135+ currencies, let each customer pay locally, and settle in your own.

  • The currency, tax label and methods follow your customer's market.
  • Local bank transfer, ACH and SEPA sit next to the 480+ methods Waffo supports.
  • On eligible sales Waffo issues the tax invoice as Merchant of Record; merchant, product and market eligibility is reviewed.
Customer market
Invoice totalIllustrative
$4,800.00

Tax on the invoiceSales tax · resolved by ZIP

Methods on the payment page
  • ACH debit
  • Wire transfer
  • Card
Settled to youIn your settlement currency, at the rate applied on the payment

Currencies and methods shown are a sample. Waffo supports 135+ currencies and 480+ local payment methods.

Companies go live on Waffo. Developers start on Pancake.

Two paths, one promise: you build the product, Waffo runs the payments.

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